Ministry Assessment by S/PPRC

Elder/Associate Member/Local Pastor/Deacon 2022

To be completed by the S/PPRC and reviewed with the clergy.

Please use the pdf version (below) to share with your team and combine the answers into this form.

Due November 30, 2022.

The North Carolina Conference of the United Methodist Church focuses on clergy effectiveness and its relationship to congregational health. The conference mission is: Healthy Congregations and effective leaders in every place, making disciples of Jesus Christ for the transformation of the world.

While the Clergy Self-Assessment and the S/PPRC Assessment are an important part of the evaluation process, they are meant to be a springboard to the Clergy and S/PPRC discussion about the ministries of the church and the effectiveness of the clergy leader. This assessment does not replace the Report of the Pastor or the State of the Church Report required for charge conference, although they may be used together for reflection.

Two of the duties of the Staff/Pastor-Parish Relations Committee are (1) “to confer with and counsel the pastor(s) and staff on the matters pertaining to the effectiveness of ministry; relationships with the congregation; the pastor’s health and self-care, conditions that may impede the effectiveness of ministry; and to interpret the nature and function of the ministry” and (2) “to provide evaluation at least annually for the use of the pastor(s) and staff in an ongoing effective ministry and for identifying continuing educational needs and plans.” (¶ 258.2g3 & 5, 2016 Book of Discipline)

Each District SPPRC Chair received a tool in February of 2022 with quarterly prompts to use throughout this year. These prompts helped to identify areas of focus for the SPPRC and Pastor, questions to ask during quarterly or monthly meetings, and to identify challenges then set goals to move forward. If you have used these prompts, you may have notes from your earlier meeting which will assist in completing the Ministry Assessment. In the last quarter of the year, each SPPRC and Pastor are asked to work together to complete a Ministry Assessment no later than November 30, 2022. The SPPRC Committee completes the form and reviews with the clergyperson.

To print or share the Ministry Assessment with the S/PPRC Team, you are encouraged to use this link to printable version.
Name of Clergy*
First Last
Email of clergy*
Enter Email Confirm Email
Local Church/ Charge*
NO abbreviations, please.
District*
- Beacon
- Capital
- Corridor
- Fairway
- Gateway
- Harbor
- Heritage
- Sound
Date of Assessment*
MM slash DD slash YYYY
1. What were the clergy’s mutually agreed upon goals for the personal development (disciplined life, self-care, family-work balance) for the past year, and how did s/he fulfill them?*
Examples and Comments Here
2. What were the clergy’s mutually agreed upon goals for the clergy’s professional development for the past year and how did s/he fulfill them?*
Examples and Comments Here
3. Evaluations in this section are divided by category and given to each subcategory. The three possible measures are as follows:

• Highly Effective – select when the clergyperson exceeds expectations, doing far more than expected for the position, with numerous examples of going above and beyond what was asked.

• Effective – select when the clergyperson meets expectations, fully satisfying performance expectations (as outlined in ¶ 340 in 2016 the Book of Discipline)

• Needs Improvement – select when clergyperson did not meet expectations, is challenged in this area and could set goals for improvement.

How would you evaluate your pastor in the following areas? You are asked to chose one of the options (highly effective/ effective/ needs improvement) and add a comment / explanation for each section.
PREACHING
• Act of proclamation:*
- Highly Effective
- Effective
- Needs Improvement
• Relevance:*
- Highly Effective
- Effective
- Needs Improvement
• Well-organized Scripture-based sermons*
- Highly Effective
- Effective
- Needs Improvement
Preaching: Comments/ Examples*
WORSHIP
• Planning*
- Highly Effective
- Effective
- Needs Improvement
• Leading in the service*
- Highly Effective
- Effective
- Needs Improvement
• Administering the sacraments*
- Highly Effective
- Effective
- Needs Improvement
Worship: Comments/ Examples*
COMMUNICATION
• Website*
- Highly Effective
- Effective
- Needs Improvement
• Social Media*
- Highly Effective
- Effective
- Needs Improvement
• Bulletins/ Newsletter/ Print Media*
- Highly Effective
- Effective
- Needs Improvement
• Timely responses to emails*
- Highly Effective
- Effective
- Needs Improvement
• Effective church-wide communication*
- Highly Effective
- Effective
- Needs Improvement
Communication: Comments/ Examples*
EVANGELISM
• Reaching others with the Good News of Jesus Christ*
- Highly Effective
- Effective
- Needs Improvement
Evangelism: Comments/ Examples*
MISSIONS
• Role in development and carrying out ministry with marginalized*
- Highly Effective
- Effective
- Needs Improvement
• Assesses the changing culture around the church*
- Highly Effective
- Effective
- Needs Improvement
• Equips the church in understanding differences among people groups*
- Highly Effective
- Effective
- Needs Improvement
• Leads the church in engaging the community in ministry and relationship*
- Highly Effective
- Effective
- Needs Improvement
• Welcomes the community into the life of the church*
- Highly Effective
- Effective
- Needs Improvement
Missions: Comments/ Examples*
ADMINISTRATION AND TIME MANAGEMENT
• Financial administration*
- Highly Effective
- Effective
- Needs Improvement
• Organization*
- Highly Effective
- Effective
- Needs Improvement
• Oversight of personnel*
- Highly Effective
- Effective
- Needs Improvement
• Adequate record keeping*
- Highly Effective
- Effective
- Needs Improvement
Administration and Time Management: Comments/ Examples*
RELATIONSHIP WITH THE CONGREGATION(S)
• Relationship skills*
- Highly Effective
- Effective
- Needs Improvement
• Conflict resolution*
- Highly Effective
- Effective
- Needs Improvement
• Pastoral care*
- Highly Effective
- Effective
- Needs Improvement
Relationship with the Congregation(s): Comments/ Examples*
DISCIPLINED LIFE
• Keeping Sabbath*
- Highly Effective
- Effective
- Needs Improvement
• Spiritual Growth*
- Highly Effective
- Effective
- Needs Improvement
• Physical Care*
- Highly Effective
- Effective
- Needs Improvement
• Spiritual Growth*
- Highly Effective
- Effective
- Needs Improvement
• Personal Financial Stewardship*
- Highly Effective
- Effective
- Needs Improvement
• Peer Relations*
- Highly Effective
- Effective
- Needs Improvement
Disciplined Life: Comments/ Examples*
4. Based on the goals of the clergy stated in this assessment, what are some specific recommendations for continuing education for this year?*
5. Navigating Conflict - How would you rate your pastor’s ability to assess, meet, and guide the church through times of challenge and conflict?*
6. On a scale of 1-5, please rate the support of the S/PPRC for the pastor in his/her ministry*
- 1 - Highly Effective
- 2 - Somewhat Effective
- 3 - Effective
- 4 - Some Improvement Needed
- 5 - Needs Improvement
6a - Please provide one or two examples of the S/PPRC support.*
Thank you for completing this Assessment.
S/PPRC Members:*
List the S/PPRC members who collaborated on the responses for this assessment.
This form was completed in collaboration with the pastor present?*
- Yes
- No
Name of person who completed this form*
First Last
Email of person who completed this form.*
Enter Email Confirm Email
Phone
This field is for validation purposes and should be left unchanged.

Elder/Associate Member/Local Pastor/Deacon 2022

3. Evaluations in this section are divided by category and given to each subcategory. The three possible measures are as follows:

PREACHING

WORSHIP

COMMUNICATION

EVANGELISM

MISSIONS

ADMINISTRATION AND TIME MANAGEMENT

RELATIONSHIP WITH THE CONGREGATION(S)

DISCIPLINED LIFE

Thank you for completing this Assessment.

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