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Itinerant Clergy Moving Expense Requisition

Please review the entire policy with special attention to ¶IV.B.6 regarding what are considered reimbursable expenses.

*** Reminder – If you are moving from an NCCUMC, are required to complete the So Your Moving Checklist prior to submitting this form.***

2024 Itinerant Clergy Moving Expense Requisition

"*" indicates required fields

You must complete this requisition in order to receive reimbursement for qualified moving expenses. You will receive a copy of this requisition, via email, once you submit it electronically. Please save the email as confirmation of your submission.

You will need to attach your moving receipts (either in a jpeg or pdf format) to this report so the District Office can substantiate the expenses. Once all expenses have been verified, the District Office will forward the completed report, with appropriate receipts, to the Conference Treasurer for payment.

WE ASK THAT YOU INCLUDE AN ITEMIZED LIST OF ALL YOUR EXPENSES ALONG WITH YOUR RECEIPTS. IF THIS IS NOT INCLUDED, YOUR REIMBURSEMENT COULD BE DELAYED. You will have the opportunity to upload at the end of this form.

An example of the itemized form can be seen here.

Fill-in-able template for itemized form.

This form must be received in the Treasurer’s Office (not submitted) no later than four months following the date of the move. Reimbursements are not allowed to be made after four months.

Sending District*
MM slash DD slash YYYY
Name*
Email*

Moving From:

District*
Church/Charge Mailing Address*
(Address of the church you are moving from.)

New Appointment

Please enter the official full name of each church.
New Appointment District*
Pastor's NEW Mailing Address*

To insure that your check is sent to your New Mailing Address – You must have this address in your contact tab through the OLDCS (Online Data Collection System).

Please make sure that we have any special information (ie: P.O. Box) so that you receive your check.

What type of appointment are you going to?*

Please review the entire policy with special attention to ¶IV.B.6 regarding what are considered reimbursable expenses. Most up to date Itinerant Clergy Policy
NO food or personal items.
No food.
Multiply total mileage x 21 cents (per car from appointment to appointment) OR enter actual out of pocket expense for gas, oil, insurance, etc.

(This field will calculate your entries above and self-populate.)

If this total is a negative number (meaning the advance you received exceeded what you spent), will you be sending the difference to the Conference Treasurer’s Office?

Please note, if you don’t send the Treasurer’s Office the overage, the entire amount received as an advance will be reported as income on your 1099. If you send in the overage, only the total amount substantiated by receipts, for actual moving expenses will be reported as income on your 1099.

If need assistance uploading your paperwork (in jpeg or pdf format), please call the District Office at 919.779.9435.

WE ASK THAT YOU INCLUDE AN ITEMIZED LIST OF ALL YOUR EXPENSES ALONG WITH YOUR RECEIPTS. IF THIS IS NOT INCLUDED, YOUR REIMBURSEMENT COULD BE DELAYED.

An example of the itemized form can be seen here.

Drop files here or
Accepted file types: jpg, pdf, Max. file size: 50 MB.
    This field is for validation purposes and should be left unchanged.
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    NC Conference of
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    700 Waterfield Ridge Place
    Garner, NC 27529

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